Friends and Family Registration

Friends And Family Registration

This registration form is for Friends and Family members who are planning on joining athletes on tour. Once you have completed the registration you will need to make a deposit to secure your spot on the tour. Please make sure you have your deposit in by the deadline given to you from AIST. You must confirm with AIST if we still have space available on the tour if you have not done so. Space is limited and cost is only guaranteed as quoted by AIST. You can make your payment at Contact AIST at if you have any questions.
  • Participant Information

  • (IMPORTANT: Spelling of your name must be the same as your passport. If you don't have a passport yet, please use the same name you will be applying for your passport with. Incorrect names on airline tickets can result in a $350 name change fee.)
  • Only enter your Middle name if it will be on your passport. If you don't have a middle name, please enter N/A.
  • (Spelling of your name should be the same as your passport.)
  • (It's important we have a good working email address. We use email for most communication regarding your team. Make a friendly email address so you will be able to receive our email as well)
  • Please take your time and enter the correct birth date. This is also important for the airline ticket purchase
  • Travel Information

  • If you do not know the exact dates, just put the year and/or month. We will know from there.
  • Let us know what kind of travel package you would like. If you plan to fly with the group and join the tour for the whole time, you'll need the complete package. If you want to extend your stay or join only for part of the tour, you'll need to purchase your airline ticket separately. Also, we only have a limited number of reserved seats with the group. Make sure you have confirmed a seat with AIST if you plan to fly with the group. Deviations are not allowed on group airline tickets. Choose the ground package if you need to travel on different dates from the group. Gateway city is the airport we will depart from as a group on the complete package. Contact AIST if you have any questions.
  • We will do our best to accommodate you and your family in any manner you would like. Keep in mind that single rooms require a supplement of $500 unless otherwise stated. You are welcome to share a double with the athlete for the same cost as the athlete unless otherwise quoted. Triple rooms create a discount price for families traveling together. Contact AIST for price quotes. Quad rooms are not available for all destinations.
  • Please indicate who you would like to room with if you are booking a multiple person room.
  • We use an A4 dri-fit T-Shirt for our travel shirts. They are uni-sex fitted so please order appropriately.
  • Let us know if you have any special dietary needs.
  • Let us know if you have any medical conditions that we should be aware of.
  • Emergency Contact Information

  • Terms and Conditions - Cancellation Policy - Signature

    AIST does not provide individual travel insurance. We recommend travel insurance. AIST has a couple of agents that can help you with travel insurance but we do not sell the insurnce.
    Travel insurance is recommended to help protect you and your trip investment against the unexpected. For more information and rates go to: - Please Note: AIST Does not sell the insurance. You must contact the agency of your choice and purchase separately from your tour package. Travel Insurance is underwritten by Berkshire Hathaway Specialty Insurance Company; NAIC #22276. To view state specific fraud warnings, visit:
    The initial deposit at time of registration is non-refundable unless otherwise stated. After August 1 in the year prior to your departure, the total cancellation fee will be $500. There are no exceptions for the cancellation fee. A cancellation fee equal to 50% of the total trip cost (land and air) will be assessed for cancellations between 130 and 110 days prior to departure. A cancellation fee equal to 75% of the total trip cost (land and air) will be assessed for cancellations between 109 and 60 days prior to departure. Cancellations made within 59 days of departure will receive no refund. All cancellations must be confirmed by e-mail to AIST at AIST will do their best to eliminate cancellation fees when possible however, this is dependent upon our suppliers and the timing of your cancellation of the tour.
    Please make sure to read the Terms and Conditions. Specifically, the cancellation policy. By checking the box you are confirming that you are in agreement with the Terms and Conditions and Cancellation policy.
  • View Terms and Conditions
  • By signing above, you are confirming your place on the travel roster with AIST. You are also confirming that you are in agreement with the Terms, Conditions and tour package that you have registered for.
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